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Availability of UCAS Data for HESA information
What is this information?
This is the information used in the UCAS Data for HESA transaction. The majority of this data are available from UCAS prior to the release of the transaction.
Where is this information available?
UCAS provides various other transactions (known as ivStar transactions) through odbc-link. Find out more about odbc-link.
What is available?
The majority of UCAS Data for HESA fields are available.
The exceptions being:
- Subject Qualification Aim 1 - 3 (SBJQA 1 -3) - non-GTTR field
- Subject Percentage 1 -3 (SBJPCT 1 - 3) - non-GTTR field
- Highest Qualification on Entry (QUALENT3) - non-GTTR field
Caveats
Not all fields will be in a HESA Student Record compliant format.
Some data are not available until the end of cycle / after A-level results day.
Some data have to be derived.
The data
The data can be split into four groups:
Data available at end of cycle
Data available on accept
The following data are available for applicants after they are UF:
- UCAS Application Code: From all ivgStar transactions as Appno
- UCAS Personal ID: From all ivgStar transactions as Personalid
- Application Scheme Code: From all ivgStar transactions as ApplicationSchemeCode
- Scottish Candidate Number: From ivgStarK as SCN
- Surname: From ivgStarN as Surname
- Forenames: From ivgStarN as Forenames
- Date of birth: From ivgStarN as BirthDate
- Gender: From ivgStarN as Sex
- Area of permanent residence: From ivgStarK as APR
- Nationality: From ivgStarK as Nationality
- Disability: From ivgStarK as Disability
- Postcode: From ivgStarA as Postcode
- PGCE Class: From ivgStarG or ivgFirstDegree as DegreeClass
- National identity: From ivgStarK as Nationalidentity1
- Unique Learner Number: From ivgStarN as UniqueLearnerNumber
Below is a table representing which data items are available from which ivgStar transaction.
| Fieldname | starA | starK | starN | starG | FirstDegree |
|---|---|---|---|---|---|
| UCAS Application Code | X | X | X | ||
| UCAS Personal ID | X | X | X | ||
| Application Scheme Code | X | X | X | ||
| Surname | X | ||||
| Forenames | X | ||||
| Date of birth | X | ||||
| Gender | X | ||||
| Area of permanent residence | X | ||||
| Nationality | X | ||||
| Disability | X | ||||
| Postcode | X | ||||
| PGCE Class | X | X | |||
| National identity | X | ||||
| Unique Learner Number | X |
Data derivable on accept
You will need the applicant's Application Number or Personal ID and Application Scheme Code to find the following information.
The following data can be derived for applicants after they are UF:
- Year left last institution: From ivgEducation as Year To using the Year To field with the value closest to the current date
Below is a table representing which data items are available from which ivgStar Transaction.
| Fieldname | Education |
|---|---|
| UCAS Application Code | X |
| UCAS Personal ID | X |
| Application Scheme Code | X |
| Year left last institution | X |
Data available at end of cycle
You will need the applicant's Application Number or Personal ID and Application Scheme Code to find the following information.
The following data are available for applicants at the end of the cycle:
- Ethnicity: From ivgStarH or ivgStarX as Ethnic
- National identity: From ivgStarX as Nationalidentity1
(National identity is also available on UF)
Below is a table representing which data items are available from which ivgStar transaction.
| Fieldname | starH | starX |
|---|---|---|
| UCAS Application Code | X | X |
| UCAS Personal ID | X | X |
| Application Scheme Code | X | X |
| Ethnicity | X | X |
| National identity | X |